Construction Proposal Cover Letter Sample

Dear ::ClientPrimaryContactName::,

As we all know, land is a finite resource and a prime investment to own. Land, being transformed into great cities, nice homes, grand industrial parks, is one great feat to accomplish. Developing acres of this prime property entails a lot of planning and building.

Our company, ::SenderCompany::, has been able to establish numerous residential homes and office buildings in the different parts of the state. Through the use of the newest technology coupled with several years of experience in the construction business, we are assuring you of excellent workmanship from start to completion of the project.

As the job includes a lot of detailing and price comparisons, we offer you a package price that can match the industry’s standards. Tailored to your needs, rest assured that the quality and service that we render will be suited to your needs and will meet your expectations.

Feel free to contact us anytime should our service merit your interest.



Meet Your New [Project]

PandaTip: Treat this section as a brief and informal way to communicate what the client will read in the rest of the proposal. Leave out specifics that will be covered in ensuing sections, but highlight key portions of the proposal such as the budget and the process for completing the project.

We’re just as excited as you to get started on your [Project]. Before the work begins, we want to introduce ourselves and outline what to expect from [Sender.Name]. We understand your budget is [Dollar.Figure] and are confident we can meet your needs. In this construction proposal, you will be given a detailed description of the process, cost breakdown, timeline of completion, and other expectations.

Who We Are

PandaTip: Don’t be shy in expressing yourself. You want to convince the client that you will offer the best work at the best value, so make sure to highlight prior work.

As a leader in the construction trade for [Time.Period], our commitment to our clients is unmatched. We believe our service-oriented business approach is the reason for our continued success. Our team consists of skilled professionals who are focused on delivering quality and value. We are proud of our work, and our upfront approach will leave you worry-free as you watch your blueprints come to life.

Some of our past projects include:

  • [Detailed description of project]

Reference: [Past.Client.Name] [Past.Client.Contact]

The Essentials

Scope of Work

[Client.Name] has requested [Project.Description] to be completed by [Sender.Name]. This construction project will be undertaken in accordance with requirements set forth in this contract and include the following:

  • Describe in great detail the work to be performed
  • List materials, model and specification numbers, colors, etc., and how those will be obtained
  • Process for removing trash from the site
  • Expectations of the client, such as providing bathroom facilities

This contract covers only the labor, services, materials, and goods outlined herein.


Upon the signing of this construction contract proposal by both parties, work will commence on [Date.Project.Start] and be completed within [Time.Period].


PandaTip: You and the client must agree on how to obtain necessary permits before any work begins. Permissions and penalties vary by state, so be sure you know your local laws.

All required construction-related permits will be obtained by [Sender.Name] prior to the project start date. If [Client.Name] requests to obtain their own permits, they assume all legal responsibility for the completed work.


Construction projects can be a big undertaking. But even if they are simple and straightforward, it’s important to understand how the work might affect you and your property.

[Sender.Name] assumes sole ownership over excess materials used on the job site during the project, and assumes responsibility for leaving the property clean and free of construction materials and debris upon completion of the project.

[Sender.Name] will make every effort to ensure new materials match up with existing materials, but [Client.Name] understands that this is not always possible.

Safe and sanitary bathroom facilities will be provided by [Client.Name] to the construction crew during the project.

It is the sole responsibility of [Client.Name] to secure personal property and/or pets during work hours. [Sender.Name] is not responsible for damage to personal property that was left in the work area or the well-being of pets.

[Sender.Name] will have full use of electrical power and lighting to perform work, and access to the service panel.

The trash receptacle used during the project is solely for the purpose of collecting construction-related refuse and is not to be used by [Client.Name].

Unforeseeable Conditions

[Client.Name] agrees to pay all costs arising from unforeseen issues such as unsafe or illegal conditions, rot or mold, inspector requirements, overlooked conditions, identifying and removing hazardous materials (lead paint, solvents, asbestos, etc.) after the project has begun. If such circumstances arise, [Sender.Name] will determine with [Client.Name] the scope of extra work, costs involved with remedying the unforeseeable conditions, and a date for payment through a written Change Order.

Finer Points

Pricing & Payment Terms

Material or Labor$1$
Material or Labor$1$
Material or Labor$1$
Material or Labor$1$

Total: $$

[OneThird.Total] due upon signing of this contract, which includes custom order material costs

[OneThird.Total] due midway through project
[OneThird.Total] due at completion of project

Payment options


If any dispute concerning this contract shall arise, the dispute may be submitted to a private arbitration service approved by [State.Agency].

[Sender.FirstName] [Sender.LastName] of [Sender.Company][Client.FirstName] [Client.LastName] of [Client.Company]

NOTE: This covers only disputes brought by [Sender.Company].

Limited Warranty

[Sender.Company] provides a guarantee against defects in workmanship and materials used in the construction process for a period of 1 year upon completion of the project and receipt of full payment from [Client.Company]. This Limited Warranty does not cover:

  • Normal wear and tear, warping of material, natural grain and texture variations of wood
  • Defects in equipment or appliances covered by the manufacturer
  • Cracks formed after concrete/asphalt has set
  • Damage due to sunlight
  • Any defects arising from work done after completion of the project
  • Loss or injury due to natural disaster or general weather elements

This Limited Warranty takes effect after completion of the project and full payment.



[Sender.FirstName] [Sender.LastName] of [Sender.Company][Client.FirstName] [Client.LastName] of [Client.Company]

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